The chapter Secretary has many varied duties, all of them important to the success of the chapter. To attain maximum efficiency, the Secretary may need to delegate some assigned duties to committee members.  The Secretary has the responsibility of maintaining all chapter records, reports, membership lists, and minutes of chapter board meetings. The Secretary also maintains close contact with SCRA National and furnishes reports and records to the National Manager.

Specific duties of a chapter Secretary usually fall into these areas:

Chapter records—For chapter continuity, complete records must be maintained of all activities, including regular meetings, educational activities, social programs, and all other business of the chapter. In many instances, complete reports of special events are supplied by chairpersons of the committees responsible.

Meeting minutes—The Secretary is responsible for keeping the minutes of all chapter board meetings. Minutes should include a list of attendees, items discussed, decisions reached, action items, and all other business conducted. Records of guest speakers, topics, and meeting attendance figures should be maintained.
 
Correspondence—The Secretary is the official recorder for the chapter. In addition to the normal correspondence with chapter members and SCRA National, the Secretary handles official communications as directed by the chapter President.

Membership records—Make every effort to always keep chapter membership records current. In most chapters, this function is assigned to the Membership Manager.

Reports—Each local chapter shall submit an annual report of its activities including finances, obligations, meetings, scholarship and/or award programs, and other matters consistent with the objectives of the SCRA. The chapter Secretary normally consolidates inputs from chapter officers/committee chairpersons and prepares the annual report.

The chapter Secretary gathers and keeps on file the names, addresses, and telephone numbers of the chapter President and Secretary for publication in the Chapter contacts section of the website.